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Accounts Payable Specialist - Westport, CT

Company: Furnished Quarters
Location: Westport
Posted on: November 25, 2022

Job Description:

Company OverviewFurnished Quarters sits at the exciting intersection of travel, hospitality, real estate, lifestyle, and design. We are a privately owned LGBTQ+ diverse, operated supplier of short-term housing. With 24+ years of experience in alternative accommodations, we are one of our industry's largest independently owned companies.We offer a wide range of housing options for business and leisure travelers for stays 30 days or more. Through our exceptional assortment of inventory and best-in-class service, we provide an elevated home-away-from-home experience for our guests.Both internally and externally, we celebrate five Core Values: Challenge, Collaboration, Care, Career, and Community. We love an interesting challenge to better ourselves and each other. We encourage and celebrate collaboration at every turn. As a certified LGBTQ+-owned business, we care about people, diversity, and inclusion, treating others with respect and integrity. We support every employee in their career growth and development. Lastly, we create a community where people feel comfortable being themselves and finding fulfillment in their work.Maintaining a healthy work-life balance is not just encouraged but prescribed. Here, every person has a chance to define their own processes and work in an entrepreneurial environment, where every voice is important.Work with us and find out what it means to .Job SummaryThe Accounts Payable Specialist is responsible for processing and ensuring accurate and timely payment of all invoices, credit card expenses, expense reports, security returns and commissions, rents, manual checks and other approved miscellaneous expenses.Responsibilities and Duties Acts following all Furnished Quarters Core Values. Verifies all invoices submitted for payment and matches with approved purchase order.Accurate posting of all invoices to General Ledger.Generates checks for payments and expenses.Updates and maintains a file of all payment requests and invoices submitted.Telephone skills, filing, and accountability for numeric calculations.Answer all incoming calls in a friendly and efficient manner.Opens all Accounts Payable mail, stamps with date, and matches to receipts or purchase orders.Ensures that necessary information is maintained to ascertain which vendors are subject to 1099 reporting and generate 1099 forms.Processes all employees' expense reports.Processes all rental payments for all locations.Obtains proper approval for all invoices.Processes disbursements to vendors based on the reconciliation of invoices, purchase orders, and receiving documents.Prepares all remittance information to be mailed with the checks.Maintains vendor files in alphabetical order, with all unpaid purchase orders being current.Communicate with vendors regarding purchase orders and invoices to ensure accurate payment to all vendors.Separates all bills by company.Enters all bills in and allocates to correct General Ledger codes. Posts invoices to the general ledger and maintains open invoice files.Responsible for processing Citi AAdvantage Credit Card and American Express bills. This includes ensuring all receipts are attached as backup and classifying charges to the correct General Ledger account.Generates Trial Balance (in all companies), and e-mails to management for review.Generates checks weekly for all companies.Maintains paid invoice files for all companies.Processes all Security Returns & Commissions from the Accounts Receivable department. Issues checks upon request.Assists in posting deposits, cash receipts, journal entries, and budget transfers.Assist others within the department and accounting office with any projects when necessary.Strong ability to multi-task when needed as well as efficiency in operating multiple computer programs at a given time.Qualifications and SkillsBachelor's Degree in Accounting, Hospitality, or other business-related degree is required.Two years of previous accounting experience is preferred.Refinement of all computer skills including, but not limited to, Microsoft Office applications; Word, Excel, Outlook, Oscar, and SalesForce.Ability to add, subtract, multiply, and divide into all units of measure using whole numbers, common fractions, and decimals.Ability to read, write, speak, and understand the English language to communicate with management, clientele, and co-workers.Ability to prioritize and to multi-task in a fast-paced environment.Excellent organizational and analytical skills with the ability to meet deadlines.Ability to report to the designated office location to perform job duties.Benefits and PerksMedical, Dental, Vision, Life Insurance, Long Term & Short Term Disability, Medical FSA, Commuter Benefits, 401k with Company Matching.zmQATLOs9L

Keywords: Furnished Quarters, Westport , Accounts Payable Specialist - Westport, CT, Other , Westport, Connecticut

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