Associate Financial Administrator

Company: Ultimus Fund Solutions
Location: Hauppauge
Posted on: April 1, 2021

Job Description:

Friday, March 26, 2021 SUMMARY DESCRIPTION --The Associate Financial Administrator I isresponsible for the financial, compliance, performance and treasury reportingfor the clients of Ultimus Fund Solutions. ESSENTIAL DUTIES ANDRESPONSIBILTIES FINANCIAL STATEMENTS AND REPORTING

• Prepares financial statements ofsecurities held for each fund, including NQ, NSAR, NCSR and 24f-2 reports, on aquarterly, semi-annual and annual basis for distribution to advisors and SEC
• Compiles quarterly reportsutilized by Board Members
• Prepares, validates and/or assistsin preparation of client accounts, reporting, financial statements, financialaudit reporting and/or specific client reporting including, but not limited to,accruals, monthly, quarterly and/or annual tax/financials packages for fund,portfolio company level and investor reporting as per administration andservice level agreements
• Analyzes, researches and ensuresappropriate reconciliations surrounding investment activity/date (i.e. bankaccounts, expenses, income, gains, withholding, etc.) are completed accuratelyand timely; ensures all financial reporting/information to clients/investors isreviewed and validated for accuracy prior to dissemination
• Utilizes fund performance trackingsystems to monitor and review fund performance; distributes information toclients as needed COMPLIANCE
  • Performs compliance monitoring andreporting; conveys findings on exceptions to tax/compliance department and/oradvisor
  • Completes monthly compliancechecklist and distributes to Financial Administration Manager in order toreview compliance with the 1940 Act, IRS and prospectus rules and regulations
  • Ensures financial results,including footnote disclosures, presented in Fund's SEC filings are properlystated and in compliance with all applicable authoritative accounting guidance
  • Ensures appropriate policy andprocedure documentation is produced and maintained in compliance withauthoritative accounting literature RATING AGENCY REPORTING
    • Interacts occasionally with ratingagencies by releasing portfolio holdings, answering surveys or providing fundinformation as needed or requested FUND BUDGETING
      • Prepares and maintains budgets foreach assigned fund according to fluctuations of fees/expenses due to assetchanges; makes adjustments as needed to budget
      • Executes, monitors and adjustsfund expense budgets and advisor reimbursements/waivers MANAGEMENT FEES
        • Calculates standard monthlymanagement fees for each fund and distributes fee authorization to appropriateparty
        • Bills fund expenses, such asmanagement and 12b1 fees, according to contracts; enters trial balance datafrom accounting reports and performs calculations to ensure a match WORKING RELATIONSHIPS &CONTACTS
          • Occasional contact with ratingagencies regarding reporting of fund-related information as needed
          • Daily contact with FinancialAdministration team regarding fund financial statements, reports, compliance,etc.
          • May perform other duties asrequested and assigned. KNOWLEDGE AND SKILLS
            • Basic understanding of financialinstruments including stocks, bonds, options and foreign securities andderivatives
            • Ability to multi-task whilemaintaining careful attention to detail
            • Ability to work effectively bothindividually and within a team environment
            • Ability to work with sense ofurgency to meet deadlines and address competing priorities
            • Effective written, listening andverbal communication skills
            • Effective problem solving,analytical and organizational skills
            • Proficient with Microsoft Officesoftware including Word, Excel, PowerPoint and Outlook
            • Proficient with Adobe Acrobat QUALIFICATIONS--
              • Minimum of a Bachelor's degree inAccounting, Finance, Economics, Business or related field required
              • Minimum of six credits inAccounting required
              • Prior accounting or financeexperience and/or relevant experience within the financial services industrypreferred *Equivalent education andexperience will be considered. PHYSICAL AND OTHER REQUIREMENTS
                • At times, as business needs ariseand employees are required and agree to work beyond their normal work day orwork week to fulfill the accountabilities required for their job.
                • The physical requirementsdescribed here are representative of those that must be met by an employee tosuccessfully perform the essential functions of this job.
                • While performing the duties ofthis job, the employee is regularly required to sit and stand;
                • The employee must occasionallylift and/or move up to 10lbs and;
                • Specific vision abilities arerequired within this position.
                • Occasional travel (approximately10% or less) may be required in this position.
                • Reasonable accommodations may bemade to enable employees to perform the essential functions.-- Ultimus is an equal opportunity employer and does not discriminate on the basis of the applicant's or employee's race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, veteran or military status, genetic information, citizenship or any other status entitled to protection under federal, state or local anti-discrimination laws. No questions on our employment application are intended to secure information that is to be used for impermissible purposes.

Keywords: Ultimus Fund Solutions, Westport , Associate Financial Administrator, Accounting, Auditing , Hauppauge, Connecticut